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If you have booked your booth space in the Calgary Tattoo & Arts Festival, this is the page for you.
Here you will find all the information needed to ensure you have a successful event. 

If you are interested in exhibiting but haven't booked your space, please visit the Apply Page for booking information and booth application. 

scroll down for all information!

RETAIL EXHIBITOR

General Information

BMO Centre, Calgary Stampede Park 
Hall E

20 Roundup Way SW 
Calgary, AB  T2G 2W1 
Ph: (403) 261-0555

Friday October 16, 2020
2pm - 10pm

Saturday October 17, 2020
Noon - 10pm

Sunday October 18, 2020
Noon - 6pm

MOVE IN

Friday October 16th 8am - 2pm *Show opens at 2pm Friday!

  • Please use loading door #19 
  • Children (under 16) are NOT PERMITTED on the Show Floor during Move-in or out as per Safety Regulations. 
  • Security guards will be posted
  • Exhibitors may enter the exhibit hall through the back loading door #19 2 hours prior to Show opening. Please note: the front doors of the BMO Centre open 1 hour prior to Show open. 

NOTE: Tattoo appointments are to start no earlier than 1-hour prior to Show open and run 1-hour past Show close. 

 

MOVE OUT

Sunday October 18th at Show Close. 6pm - Midnight

  • The Hall needs to be cleared out by 12 Midnight Sunday after the Show closes.
  • Product left behind is at the risk of the exhibitor and the facility may charge a handling/storage fee.
  • As of 12:01am any exhibit materials & skids left behind will not be the responsibility of Show Management
  • Early move out will NOT be tolerated: Removal or dismantling of exhibits or exhibit materials will not be permitted before Show Close at 6pm Sunday.

Please ship all materials directly to the Show Facility address above, include:

  • The Calgary Tattoo & Arts Festival
  • Location
  • Full Company Name
  • Booth #

IMPORTANT 
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)

 

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customs broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll-Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

  • Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
  • Badges will be provided when you check-in at the Show Office desk, are required to gain access to the Show, and must be worn at all times. 
  • Please have only one company/shop representative register and pick up your badges.
  • Exhibitor Badges are for booth personnel ONLY
  • Maximum 2 Artist/Exhibitor passes per 10x10. 

Show Management, Calgary Tattoo & Arts Festival, Stampede Park, and the City of Calgary, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Canwest Productions recommends all exhibitors have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Canwest Productions Inc., the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service. 
NOTE: This is an official request. If proof of insurance is not supplied, Canwest Productions Inc. will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

  • Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
  • Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
  • While Show Management will take all reasonable security measures to safeguard small items, removal of such items daily will minimize the possibility of loss from pilferage.

Email Scams:
The Calgary Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION – NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) If you have questions or concerns, please Contact Us

Hotel Scams:
The Calgary Tattoo & Arts Festival has been targeted by companies claiming to be the official hotel. There is NO official hotel connected to the 2020 Calgary Tattoo & Arts Festival. 

The Calgary Tattoo and Arts Festival is jointly managed by Alberta Bound Productions and Canwest Productions Inc.

  • Steve Peace, Show Director - steve@albertatattoos.com
  • Terra Connors, Show Director - terra@canwestproductions.com

General Inquiries - tattoo@canwestprouctions.com

COVID-19 INFORMATION

  • Limited capacity to allow for social distancing throughout the event.
  • Touchless box office options.
  • Our team will be pre-screened daily and wearing PPE.
  • Hand sanitization stations at entrance and food areas. Please note food items at the concession will be limited. 
  • Increased sanitization protocols. The BMO Centre certifications include ISO 14001, Provincial safety COR and is currently working towards their GBAC STAR Facility Accreditation. This means the facility has:
    • Established and maintained a cleaning, disinfection, and infectious disease prevention program to minimize the risk associated with infection agents like the novel coronavirus (SARS-CoV-2)
    • The proper cleaning protocol, disinfection techniques, and work practices in place to combat biohazards and infectious disease.
    • Highly skilled cleaning professionals who are trained for an outbreak and infectious disease preparation and response.
  • Wider aisles, larger booths, and directional signage.
  • Signage, floor markings and verbal announcements to support physical distancing.
  • Physical distancing barriers/markers in between chairs & tables at the food area & stage.
  • Show Guide will be digital and available to access on a mobile device.
  • We are and have always been a disposable show. We supply our artists free of charge supplies to make your experience sterile and safe. For a full list of supplies please refer to: Artist Info & Guidelines / Show Supplies
  • Work areas and equipment are wiped down with disinfectant between each client.
  • A disposable apron will be worn by your artist to prevent any cross-contamination.
  • Wear a mask. Masks are mandatory in indoor public spaces as per The City of Calgary bylaw.
  • Do not attend the event if you are experiencing any symptoms of COVID-19, including cough, fever, shortness of breath, runny nose and sore throat. Quarantine is required if you have travelled internationally or come in close contact with a confirmed case of COVID-19 in the past 14 days.
  • Wash your hands, use hand sanitizing stations often and avoid touching your face.
  • Follow directional signage.
  • Download the COVID Alert app. By using this app, health officials are better equipped to quickly identify and tackle the spread of COVID-19.
  • There is a risk of exposure to COVID-19 in any public place where people are present. Guests with pre-existing medical conditions such as diabetes, hypertension, cardiovascular disease, chronic kidney disease and immune deficiencies are especially vulnerable and should consider postponing their visit.

Booth Guidelines & Restrictions

Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

  • Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films"
    American, European, or another standard certification will NOT be sufficient.
  • If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 
  • Booths may reach a maximum of 8’ in height, and may not restrict sightlines (i.e. block) another exhibitor.
  • All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
  • Each 10x10 booth will be spaced out 6 feet apart from the next booth. 
  • Changes in the standard draping are at the exhibitor’s expense.
  • Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
  • All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee)
  • All banner hanging must be done before the aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor

  • Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
  • The forklift is ONLY available during move in and out.
  • Unusually large or time-consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

Show Policies

General Character and/or Company slights, abuse of any Canwest Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please note The Calgary Tattoo & Arts Festival, Alberta Bound Productions and Canwest Productions accept no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. 

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

  • Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
  • Please note nudity is prohibited by the facility.
  • Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performs and staff. All cases are dealt with on a case-by-case basis. Limits can be violated deliberately, or through poor communication, misunderstandings, technical accidents, lack of knowledge, or/or lack of experience. If you experience or witness any sexual harassment, verbal/physical abuse, harassment or bullying, please contact Show Management. 

Promotion

Due to COVID-19, complimentary admit one tickets will NOT be provided to Artists or Exhibitors. 

Tickets are available for purchase online here 

Special offer for clients, friends & family, save $5 with promo code: TATTOOYYC

  • Adult Day Pass $25.00
  • Adult Weekend Pass (3 day): $50.00
  • Children 12 and under: Free

 

 

Click on image to download

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All artists and exhibitors will be added to the Online Exhibitor list upon application confirmation. Web listings are updated once a week.  
Company Name and Website Link is added from the information on the application.

Please contact tattoo@canwestproductions.com for any changes. 

Forms

The official Show contractor is Canwest Productions Inc.
We are responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour. 

  • RETAIL EXHIBITORS: 1 8ft skirted table and 2 chairs are included with your booth

For additional requirements see the Equipment Order Form.
Extra charges will apply to any on-site orders.

  • Alberta Health Vendor Notification Form must be submitted to Canwest Productions, lauren@canwestproductions.com
  • Calgary Exhibition & Stampede Concessionaire Agreement must be submitted directly to the Calgary Stampede if sampling food products.
  • If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

Exhibitors must make their own arrangements directly through the Calgary Stampede. 

Online order link coming soon
Ph. 403-261-0377   Email: eventservices@calgarystampede.com

  • Alberta Health Services requires all exhibitors performing personal services at the event (esthetics, tattooing, waxing) to submit Personal Services Vendor Notification Form. Please send form to lauren@canwestproductions.com.
  • For more information on personal services at trade shows, please click HERE.

Parking permits are no longer available for online purchase. Please purchase parking at the kiosk when you arrive at the Stampede Grounds. 

All vehicles displayed INSIDE the building during the event must submit a Vehicle Notification Form to Canwest Productions.

Note: Only submit this form if you will be displaying a vehicle in your booth during Show hours. 

It is important that you all have a successful Show.
If you need us at anytime, please visit the Show Office or look for our Show Staff on the exhibit floor. 

The health and safety of our exhibitors, attendees and team are of paramount importance, and we appreciate your ongoing support and understanding.

Canwest Productions sits on multiple taskforce committees directly involved in discussions relating to COVID19 with Federal, Provincial and Municipal levels of government.

Please contact us if you have any questions or concerns 
Email: tattoo@canwestproductions.com
 

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