coming soon

ATTN: Vancouver Tattoo & Arts Festival

Vancouver Convention & Exhibition Centre
East Halls BCC

999 Canada Place
Vancouver BC V6C 3C1

SHIPPING

Please ship all materials directly to the Show Facility address above, include:

• The Vancouver Tattoo & Arts Festival
• Location
• Full Company Name
• Booth #

IMPORTANT
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)
All shipments must be scheduled through Voyage Control - please see Move-In/Move-Out section for more details.

MOVE-IN: Loading Zone Access via Voyage Control  **IMPORTANT**

Loading facilities for the East building are via the East Truck Route at the foot of Howe Street off of Canada Place.

The East Truck Route has one-way access only and is 16’ wide (4.88 m). There is an incline of 3’6” (1.07 m) over a 35’ (10.67 m) section, as well as an overhang with a clearance of 13’11” (4.24 m) at the access point to the exhibit halls. The incline will allow a standard trailer with a bottom clearance of no less than 12” (30.48 cm) to enter exhibit halls.

The loading dock consists of four loading bays, which can accommodate trailers up to 30’ (9.14 m) in length. All four bays have levelers. Loading dock clearance is 13’10” (4.22 m) high, 12’ (3.66 m) wide. Exhibit Halls A and C have limited drive-on access through roll-up doors for full-sized trailers.

• Each vehicle entering the loading zone requires a booking for both Move-in and Move-out. 
• Return entries of the same vehicle require a booking for each entry. 
• All vehicles must depart after the booking has ended to allow access for upcoming exhibitors. 
• All vehicles parking at require a parking pass.
  

MOVE-IN INSTRUCTIONS
VOYAGE CONTROL BOOKINGS  

• coming soon

MOVE-OUT
A pass will be provided to each exhibitor/shop once they are packed up and ready to access the loading apron. Vehiciles can park in the holding zone until they are ready to accessing the loading bays.

Friday 

ADULT NIGHT 18+
4pm - Midnight

Saturday 
Early access 11am *VIP Admission*
General Admission 12pm
Show Close 11pm

Sunday 
Early access 11am *VIP Admission*
General Admission 12pm
Show Close 6pm

*booth numbers & placements may be subject to change.

NOTE: Pick up of artist and vendor badges should be done during move-in /check-in, and done by only 1 representative per shop or company. Thank you! 

Every Artist and Vendor will receive exhibitor badges for admission to the Show. 

Shops will be allocated following (booth helper passes included):

• 1 artist 2 passes
• 2 artists 3 passes
• 3 artists 5 passes
• 4 artists 6 passes
• 5 artists 7 passes
• 6 artists 9 passes
• 7 artists 10 passes
• 8 artists 12 passes
• 9 artists 13 passes
• 10 artists 15 passes 

Exhibitors/Vendors receive 3 per booth.

• Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
• Badges will be provided at check-in during Move-in.
• Badges are required to gain access to the Show, and must be worn at all times. 
• Please have only one company/shop representative register and pick up your badges.
• Exhibitor Badges are for booth personnel ONLY
  (including booth helpers and assistants)

ELECTRICAL // WIFI // PARKING

**Electrical is included in all Artist booths.

Retail vendors: If power is required please order through the Vancouver Convention Centre. 

Info coming soon. 

**Please note: Retail booths are often placed in dimmer parts of the Hall. You may require additional lighting. 

WIFI - info coming soon. 

Artists and Vendors must make their own arrangements for the internet directly through the Vancouver Convention Centre. They do have a pay to use hotspot onsite.

PARKING

The Vancouver Convention Centre offers secure parking in both the West and East buildings on a first-come, first-served basis, with 440+ stalls operated by Impark and 750+ by Indigo respectively. They operate 24 hours per day, 7 days a week.

MASSAGE TABLES/STOOLS/ARMRESTS

Book EARLY! Limited numbers are available on a first come first serve basis. 
Download Form HERE.

Note: Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e: broken tables, brokes chairs etc.)

TABLES

Gobal Convention Services is responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour.

ARTISTS:  8ft front table, 6ft back table, chairs and supplies are included with your booth

• 1 artist - 1 8ft front table, 2 chairs
• 2 artist - 1 8ft front table, 2 chairs
• 3 artist - 2 8ft front tables, 3 chairs
• 4 artist - 3 8ft front tables, 4 chairs
• 5 artist - 3 8ft front tables, 5 chairs
• 6 artist - 4 8ft front tables, 6 chairs
• 7 artist - 5 8ft front tables, 7 chairs
• 8 artist - 6 8ft front tables, 8 chairs
• 9 artist - 7 8ft front tables, 9 chairs 
• 10 artist - 7 8ft front tables, 10 chairs

VENDORS: 1 8ft table, 2 chairs

Any additional requirements for equipment (tables etc.) will have to be done through Global Convention Services. 
Extra charges will apply to any on-site orders.

Security

• Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
• Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
• While Show Management will take all reasonable security measures to safeguard small items, the removal of such items daily will minimize the possibility of loss from pilferage.

Insurance

Show Management, The Tattoo & Arts Festival, Vancouver Convention & Exhibition Centre, and the City of Vancouver, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Show Mangement recommends all exhibitors and artists have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Show Management, the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service.  
NOTE: This is an official request. If proof of insurance is not supplied, TLC Business Strategies Inc. will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

Booth Restrictions:

• All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
• Changes in the standard draping are at the exhibitor’s expense.
• Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
• Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

Fire Regulations:

• Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films" 
  American, European, or another standard certification will NOT be sufficient.
• If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 

Let your customers and clients know you will be there!
Help promote the Show on your social media!

Website Posts: 

• Pictures of each artists work will be posted alphabetically, by first name.
• Images provided with the application will be used.
• Images will be posted as shops register.
• Please make sure any submitted images are of the artists work, not a headshot. 
• Please ensure all images are clear and orientated correctly (ie: not sideways), as we do not have time to edit images. 

Social Media Posts: 

• Artists must sign the Artist Waiver & Safety Agreement in order to be posted on the Tattoo & Arts Festival social accounts. 
• Artists who sign the waiver within 2 weeks of the Show may not be posted due to time constraints. 
• Images posted on instagram, facebookor tiktok are selected from submissions from the Artist Waiver & Safety Agreement.
• If an image is not provided, or an image does not meet our standards, it will not be posted. 

Although we do try to post as many artists as possible, we cannot guarantee a show specific post. Thank you. 

Tickets are available for purchase online.

Complimentary tickets are available for Artists and Vendors (for client use) in addition to a save $5 promo code to share with friends and family. 

Artist Booths

1 Artist Booths: 3 complimentary tickets
2-3 Artist Booths: 6 complimentary tickets
4-5 Artist Booths: 8 complimentary tickets
6-7 Artist Booths: 10 complimentary tickets
8-9 Artist Booths: 12 complimentary tickets

EMAIL TERRA@TLC-STRATEGIES.COM FOR YOUR PROMO CODE FOR COMP TICKETS.

 *PROMO CODES WILL NOT BE PROVIDED THE WEEK OF THE SHOW.
Please reach out early!

Vendor Booths

10x6 / 10x10 booths: 3 complimentary tickets
10x20 booths: 6 complimentary tickets

Save $5 Promo Code

Special offer for clients, friends & family, save $5 with promo code: TATTOOYVR27
General Admission Saturday & Sunday and Weekend Passes Only

Email Scams:
The Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION–  NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) 

Hotel Scams:
The Tattoo & Arts Festival has also been targeted by companies claiming to be the official hotel. The ONLY hotel connected to the Tattoo & Arts Festival is listed above under the heading of HOTEL INFORMATION. 

Vendor Scams: 
FALSE ADVERTISING - SCAM EMAIL ADDRESS. DO NOT CONTACT!
If you see garbage AI like the below, please ignore and report!

Signs & Banners

• All booth signage and banners are to fit in the confines of your booth. Booth signage should not block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee).

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor.

Most supplies needed for tattooing procedures will be provided and avaialable at the show at no charge. Each artist will be supplied with an Eikon pack which contains most of the supplies needed to tattoo.

• Each booth will have two chairs, a skirted front display table and a plastic-covered table from which to work and two garbage cans.
• Due to health board rules, all tattoo artists must use the products supplied by the show.
• Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.

Below is a list of things available at the show free of charge to make your packing much lighter:

• Nitrile gloves
• Clipcord covers
• Machine bags
• Bottle bags
• Disposable squirt bottles
• Paper towels
• Disposable razors
• Bandages
• Tape
• Ink caps
• PurTect antibacterial petroleum product
• Elastic bands
• Sterile water for rinsing
• Disposable aprons
• Disinfectant surface wipes
• Hand gel (for use during tattoo procedures and stencil removal)
• Handwashing sinks
• PurKlenz (for skin cleansing & wash bottle soap)
• Garbage cans & bags (you are responsible for emptying and changing)
• Thermofax machines
• Thermofax paper
• Photocopiers
• Light tables

Please bring enough needles, tubes and or cartridges for your weekend at the show. There will be needles tubes and cartridges for sale by several tattoo vendors at the show.

We are an all disposable show.

There will be a complimentary ink station set up for all artists. Our ink station will have 2 sets of Eternal Ink, Dermaglo Ink and Silverback Black sets for each artist to use.  Ink is dispensed at the station on a paper plate, covered with a second plate and taken back to the booth for use. 

Any artist tattooing at the Vancouver Tattoo & Arts Festival, must fill out the the Artist Waiver & Safety agreement prior to the event. 
*you will not be permitted to tattoo onsite unless this is complete*

ARTIST WAIVER & SAFETY AGREEMENT

• The Tattoo & Arts Festival will fill out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to PHSA on your behalf. Any concerns please reach out to Erin Porter direct: erin@canadatattoos.com
  
  
• PHSA Approvals will be done Friday prior to 4:30pm. 
  Anyone not approved will not be allowed to operate. 

All show rules must be followed by attending artists regardless of personal opinions on tattoo procedures.

• Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
• Health board inspectors will give one warning to artists breaking rules and will shut down booths that do not comply.
• Exhibitors are responsible for their own waste collection and removal.
• All artists must wash hands at supplied sinks before and after tattoo procedures.
• All artists must use supplied hand gels when de-gloving during tattoo procedures.
• No eating or drinking in the booth area.
• Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with you will be allowed to be used.
• No smoking in the convention hall.
• Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
• Work areas and equipment must be wiped down with disinfectant between each client.
• All needles must be single-use and 100% disposable (including bars).
• All tubes must be disposable. There is no sterilization booth available at the show
• No body piercing allowed at the show other than the approved booths.
• All tattooists must wear disposable aprons while working.
• All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
• No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
• No political banners, flags or signage.
• All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
• Release forms must be filled out by each client at the ink station. Clients will have either a wristband or sticker to indicate a waiver has been completed. Aftercare sheets will be given out to each client at the ink station also.
• No tattooing anyone under the age of 18 years regardless of parental consent.
• No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or bandaged.
• Only registered and approved tattooists allowed to tattoo in the booths.
• Digital portfolios are recommended to reduce material handling

**If you have not completed your ARTIST WAIVER & CONSENT form you will not be permitted to tattoo onsite. 

FRIDAY

Tattooing can start once your booth is completely set up and Artists have PHSA on-site approval. Approvals must be complete by 4pm (the time Show opens to the public) - so plan to be set up and ready proir!

SATURDAY & SUNDAY

Show Opens at 12 Noon
Early appointments can start by 10am. 

PLEASE NOTE: 
Clients must have a ticket to enter the show, and you must be available to meet your client at the front entrance and walk them to your booth. 

In order to tattoo on-site, every artist in attendance must complete this waiver in advance.
Social media listings from participating artists will be made once this form is submitted. Artists must be registered below AND with their participating Shop via the original application form. 

ARTIST WAIVER AND CONSENT FORM

Due to several incidents at past shows, we are now implementing a rule that each artist will need a bloodborne pathogens certificate.  The safety of clients and show staff are of utmost importance and with recent incidents such as used needles in garbage cans, improper set-ups and cross contamination issues, we will now require each artist to present a certificate to be considered, to tattoo onsite and to register.  

BLOODBORNE PATHOGENS REQUIREMENT

*artists that do not have a valid BPC will NOT be permitted to tattoo at the event.

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please use your promo codes to send tickets prior to the event. 

General Character and/or Company slights, abuse of any Alberta Bound Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Please visit our Entertainment page for details HERE

Please note The Calgary Tattoo & Arts Festival, Alberta Bound Productions and TLC Business Strategies accepts no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. 

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

• Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
• Please note nudity is prohibited by the facility.
• Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performers and staff. 

coming soon

• Provincial Health Services Authority Notification Form
• Food Trucks must submit a Food Truck Application a minimum 3 weeks prior to the Show. Any commerical cooking processes all odours, smoke, steam, or heat must be ventilated to the exterior of the building. 
• If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to PHSA on your behalf.

Any concerns please reach out to Steve direct: steve@calgarytattoos.com

Approvals will be done Friday prior to 4:30pm. 

Anyone not approved will not be allowed to operate.