Chateau Lacombe Hotel
10111 Bellamy Hill 
Edmonton AB  T5J 1N7
1-780-428-6611
1-800-661-8801
Email: doumm@chateaulacombe.com

Edmonton Tattoo & Arts Festival Preferred Rates: 

• Standard Double $109.00
• Standard King $109.00
• Concierge Double $124.00
• Concierge King $124.00

Edmonton Tattoo & Arts Festival - 2023 Chateau Lacombe Hotel Edmonton

Please Quote The Edmonton Tattoo & Arts Festival 

Booking Deadline: March 29th, 2023

Edmonton Expo Centre
Hall FGH

7515 - 118 Avenue NW
Edmonton, AB  T5B 0J2
Ph: (780) 471-7377

SHIPPING

Please ship all materials directly to the Show Facility address above, include:

• The Edmonton Tattoo & Arts Festival
• Location
• Full Company Name
• Booth #

IMPORTANT  
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customs broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll-Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

April 21 - 23, 2023 

Friday 4pm - 12am *Adult Night*
Saturday 12pm - 11pm 
Sunday 12pm - 6pm 

• Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
• Badges will be provided when you check-in during move-in.
  They are required to gain access to the Show, and must be worn at all times. 
• Please have only one company/shop representative register and pick up your badges.
• Exhibitor Badges are for booth personnel ONLY

Electrical

**Electrical is included in all Artist Booths

Retail Vendors: If power is required please either order through Showtech: 
https://e.showtechordering.com/ST-00063592

ADVANCE PRICING ENDS MARCH 10, 2023

Internet

Artists and Vendors must make their own arrangements for the internet directly through the Encore. 
EDM_EXPO_Exhibitor_Internet_Order_Form.pdf

Parking can be purchased online - please find the information here:  How_to_Purchase_Parking_Passes_Tattoo_2023.pdf

Artists and Exhibitors who do not pre-purchase parking 2 weeks prior to the Show will be subject to regular priced parking. Parking passes will no longer be for sale at the 79th Street Gate. 

The official Show contractor is responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour.

ARTISTS:  8ft front table, 6ft back table, chairs and supplies are included with your booth

• 1 artist - 1 8ft front table, 2 chairs
• 2 artist - 1 8ft front table, 2 chairs
• 3 artist - 2 8ft front tables, 3 chairs
• 4 artist - 3 8ft front tables, 4 chairs
• 5 artist - 3 8ft front tables, 5 chairs
• 6 artist - 4 8ft front tables, 6 chairs
• 7 artist - 5 8ft front tables, 7 chairs
• 8 artist - 6 8ft front tables, 8 chairs
• 9 artist - 7 8ft front tables, 9 chairs 
• 10 artist - 7 8ft front tables, 10 chairs

 VENDORS: 1 8ft table, 2 chairs

For additional requirements see the Equipment Order Form - Download Form HERE
Extra charges will apply to any on-site orders.

MASSAGE TABLES
There are a limited number of massage tables available. To ensure you receive a table please rent in advance. Massage table rental can be found on the Equipment Order Form - Download HERE

Note: Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e: broken tables, brokes chairs etc.)

Security

• Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
• Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
• While Show Management will take all reasonable security measures to safeguard small items, the removal of such items daily will minimize the possibility of loss from pilferage.

Insurance

Show Management, Edmonton Tattoo & Arts Festival, Edmonton Expo Centre, and the City of Edmonton, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Show Mangement recommends all exhibitors have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Alberta Bound Productions, TLC Business Strategies the Alberta Tattoo & Arts Festival, current facility and city of the Show. There should be no additional cost from your insurance provider for this service. 
NOTE: This is an official request. If proof of insurance is not supplied, Alberta Bound Productions. will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

Booth Restrictions: 

• Booths may reach a maximum of 8’ in height, and may not restrict sight lines (i.e. block) another exhibitor.
• All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
• Changes in the standard draping are at the exhibitor’s expense.
• Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
• Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

Fire Regulations: 

• Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films"
  American, European, or another standard certification will NOT be sufficient.
• If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 

Signs & Banners

• All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee).
• All banner hanging must be done before the aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor

Forklift Service

• Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
• The forklift is ONLY available during move in and out.
• Unusually large or time-consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

Email Scams:
The Edmonton Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION–  NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) 

Hotel Scams:
The Edmonton Tattoo & Arts Festival has been targeted by companies claiming to be the official hotel. Chateau Lacombe Hotel is the ONLY hotel connected to the Edmonton Tattoo & Arts Festival. 

All artists and exhibitors will be added to the Online Exhibitor list upon application confirmation. Web listings are updated once a week.  
Company Name and Website Link is added from the information on the application.

Please contact terra@tlc-strategies.com for any changes. 

Complimentary tickets are available for Artists and Vendors in additon to a save $5 promo code to share with friends and family. 

Artist Booths

1 Artist Booths: 3 complimentary tickets
2-3 Artist Booths: 6 complimentary tickets
4-5 Artist Booths: 8 complimentary tickets
6-7 Artist Booths: 10 complimentary tickets
8-9 Artist Booths: 12 complimentary tickets

Vendor Booths

10x6 / 10x10 booths: 3 complimentary tickets
10x20 booths: 6 complimentary tickets

Save $5 Promo Code
Special offer for clients, friends & family, save $5 with promo code: TATTOOYEG23

Most supplies needed for tattooing procedures will be available at the show at no charge. Each artist will be supplied with an Eikon pack which contains most of the supplies needed to tattoo.

• Each booth will have two chairs, a skirted front display table and a plastic-covered table from which to work and two garbage cans.
• Due to health board rules, all tattoo artists must use the products supplied by the show.
• Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.

Below is a list of things available at the show free of charge to make your packing much lighter:

• Nitrile gloves
• Clipcord covers
• Machine bags
• Bottle bags
• Disposable squirt bottles
• Paper towels
• Disposable razors
• Bandages
• Tape
• Ink caps
• PurTect antibacterial petroleum product
• Elastic bands
• Sterile water for rinsing
• Disposable aprons
• Disinfectant surface wipes
• Hand gel (for use during tattoo procedures and stencil removal)
• Handwashing sinks
• Stencil stuff (for stencil application)
• PurKlenz (for skin cleansing & wash bottle soap)
• Garbage cans & bags (you are responsible for emptying and changing)
• Thermofax machines
• Thermofax paper
• Photocopiers
• Light tables

We will be discontinuing our needle/tube station. With the request for so many different needle types and the increased use of cartridges, it makes it unpractical to continue. Please bring enough needles, tubes and or cartridges for your weekend at the show. There will be needles tubes and cartridges for sale by several tattoo vendors at the show.

We are an all disposable show.

There will be a complimentary ink station set up for all artists. Our ink station will have sets of Eternal Ink, Silverback, Industry and True Colours for each artist to use.  Ink is dispensed at the station on a paper plate, covered with a second plate and taken back to the booth for use. 

All show rules must be followed by attending artists regardless of personal opinions on tattoo procedures.

• Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
• Health board inspectors will give one warning to artists breaking rules and will shut down booths that do not comply.
• Exhibitors are responsible for their own waste collection and removal.
• All artists must wash hands at supplied sinks before and after tattoo procedures.
• All artists must use supplied hand gels when de-gloving during tattoo procedures.
• No eating or drinking in the booth area.
• Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with you will be allowed to be used.
• No smoking in the convention hall.
• Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
• Work areas and equipment must be wiped down with disinfectant between each client.
• All needles must be single-use and 100% disposable (including bars).
• All tubes must be disposable. There is no sterilization booth available at the show
• No body piercing allowed at the show other than the one approved booth.
• All tattooists must wear disposable aprons while working.
• All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
• No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
• All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
• Release forms must be filled out by each client at the ink station. Aftercare sheets will be given out to each client at the ink station also.
• No tattooing anyone under the age of 18 years regardless of parental consent.
• No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or bandaged.
• Only registered and approved tattooists allowed to tattoo in the booths.
• Digital portfolios are recommended to reduce material handling

NEW THIS YEAR:

• The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf. Any concerns please reach out to Steve direct: steve@calgarytattoos.com
  
  
• AHS Approvals will be done Friday, April 21st prior to 4:00pm. 
  Anyone not approved will not be allowed to operate. 

• Alberta Health Vendor Notification Form must be submitted to: edm.specialevents@albertahealthservices.ca
• Edmonton EXPO Centre Food and Beverage Form must be submitted to: foodservices@edmontonexpocentre.com - 14 days prior to the start of the Show. This applies for Sampling and Food Trucks.
• If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

NEW THIS YEAR:

• The Tattoo & Arts Festival will be filling out all required Personal Services form for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf. Any concerns please reach out to Steve direct: steve@calgarytattoos.com
• AHS Approvals will be done Friday, April 22nd prior to 4:30pm. 
  Anyone not approved will not be allowed to operate. 

General Character and/or Company slights, abuse of any Tattoo Show Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please note The Edmonton Tattoo & Arts Festival and Alberta Bound Productions accept no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. 

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

• Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
• Please note nudity is prohibited by the facility.
• Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performers and staff.