2021 EXHIBITOR KIT

If you have booked your booth space in the Calgary Tattoo & Arts Festival, this is the page for you.
Here you will find all the information needed to ensure you have a successful event. 

If you are interested in exhibiting but haven't booked your space, please visit the Apply Page for booking information and booth application. 

scroll down for all information!

ARTIST & EXHIBITOR INFORMATION

GENERAL

BMO Centre, Calgary Stampede Park 
Hall BC

20 Roundup Way SW 
Calgary, AB  T2G 2W1 
Ph: (403) 261-0555

Download Calgary Stampede Park Map Here 

SHIPPING

Please ship all materials directly to the Show Facility address above, include:

  • The Calgary Tattoo & Arts Festival
  • Location
  • Full Company Name
  • Booth #

IMPORTANT **NEW
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)
All shipments must be scheduled through Voyage - please see Move-In/Move-Out section for more details.

 

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customs broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll-Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

Friday October 15, 2021 *ADULT NIGHT 18+
4pm - Midnight

Saturday October 16, 2021
Noon - 10pm

Sunday October 17, 2021
Noon - 6pm

MOVE IN

Friday October 15th 9am - 4pm *Show opens at 4pm Friday!

  • Please use loading door #12/13
  • Children (under 16) are NOT PERMITTED on the Show Floor during Move-in or out as per Safety Regulations. 
  • Security guards will be posted
  • Exhibitors may enter the exhibit hall through the back loading door #12/13 2 hours prior to Show opening on regular event days. 

 

 

MOVE OUT

Sunday October 17th at Show Close. 6pm - Midnight

  • The Hall needs to be cleared out by 12 Midnight Sunday after the Show closes.
  • Product left behind is at the risk of the exhibitor and the facility may charge a handling/storage fee.
  • As of 12:01am any exhibit materials & skids left behind will not be the responsibility of Show Management
  • Early move out will NOT be tolerated: Removal or dismantling of exhibits or exhibit materials will not be permitted before Show Close at 6pm Sunday.

*NEW* Move-in & Move-out Loading Zone Access

For vehicles only. If you do not need loading zone access, you are not required to book in the system. 

  • Each vehicle entering the loading zone requires a booking. 
  • Return entries of the same vehichle require a booking for each entry. 
  • All vehicles must depart after the booking has ended to allow access for upcoming exhibitors. 

Loading Zone Map

Voyage Booking HERE
Booking instructions, reference code and map. 
Customer support: vcsupport@calgarystampede.com

PARKING DETOUR MAP:

Parking_Detour.jpg

 

 

Helcim Helpers

Need help unloading? Forgotten a pen? Want help popping up your fussy tent? Don’t worry, Helcim is here to help! We’re a payments company, passionate about helping small businesses thrive, and we’re here with a booth full of event essentials to support your every setup and teardown need.

Reach out to us via helpers@helcim.com prior to the event to schedule help or call our Helcim Helper Hotline at 403-863-4566 during move in/out and we’ll be right there to assist, whether you need a rubber band or help moving a box or three.

Want to take payments at the Calgary Tattoo & Arts Festival but don’t have a provider? Let us know and we can get you signed up, loan you a card reader, and can even provide you with an in-person demo to ensure you’re confident, comfortable and expo ready.

With no monthly fees, contracts or nasty surprises signing up with us means the only thing you need to concentrate on is making sales. Find out more about us at www.helcim.com.

We can’t wait to see you there!

  • Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
  • Badges will be provided when you check-in at the Show Office desk, are required to gain access to the Show, and must be worn at all times. 
  • Please have only one company/shop representative register and pick up your badges.
  • Exhibitor Badges are for booth personnel ONLY

The Calgary Tattoo & Arts Festival, Alberta Bound Productions is committed to provide a safe environment for all attendees, vendors, and staff. We have worked closely with AHS throughout the pandemic to ensure our events are aligned with current public health guidelines.

The Calgary Tattoo & Arts Festival confirmed for October 15-17, 2021. Wearing a mask is now mandatory in indoor public spaces. For more information on COVID-19 in Alberta please visit https://www.alberta.ca/coronavirus-info-for-albertans.aspx

The Calgary Exhibition & Stampede has implemented a proof of vaccination program for all show attendees. However, artists and exhibitors are considered 'staff' and while vaccinations are recommend you will not be required to provide proof.

IMPORTANT
Alberta Bound Productions is committed to creating a safe environment for all attendees, exhibitors, performers, and staff. It is critical that we continue to treat all people with respect and address any issues of discrimination or harassment as a result of COVID-19. We do not tolerate any forms of discrimination and harassment so these instances should be addressed immediately and brought to the attention of Show Management. 

Electrical

**Electrical is included in all Artist Booths
Vendor: If power is required please order through the Calgary Stampede HERE

Internet

Artists and Vendors must make their own arrangements for the internet directly through the Calgary Stampede.
DOWNLOAD EXHIBITOR ORDER PACKAGE HERE 
Ph. 403-261-0377   Email: eventservices@calgarystampede.com

Parking

Order parking HERE.
Exhibitors may park in Lots #14 or 20.
Download Calgary Stampede Park map here 

Parking Detour Map:

Parking_Detour.jpg

Calgary Stampede Exhibitor Services Terms and Conditions
Please take a moment to read the Calgary Stampede Terms and Conditions if ording services. Thank you

 

The official Show contractor is Bluefiish Productions Inc.
We are responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour.

  • ARTISTS: 2 8ft tables, 2 chairs and supplies are included with your booth
  • RETAIL: 1 8ft table, 2 chairs are included with your booth

For additional requirements see the Equipment Order Form.
Extra charges will apply to any on-site orders.

MASSAGE TABLES
There are a limited number of massage tables available. To ensure you receive a table please rent in advance. Massage table rental can be found on the Equipment Order Form.

Note: Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e: broken tables, brokes chairs etc.)

Security

  • Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
  • Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
  • While Show Management will take all reasonable security measures to safeguard small items, the removal of such items daily will minimize the possibility of loss from pilferage.

Insurance

Show Management, Calgary Tattoo & Arts Festival, Stampede Park, and the City of Calgary, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Albertabound Productions recommends all exhibitors have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Bluefiish Productions Inc., the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service.  
NOTE: This is an official request. If proof of insurance is not supplied, Bluefiish Productions Inc. will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

Booth Restrictions:

  • Booths may reach a maximum of 8’ in height, and may not restrict sight lines (i.e. block) another exhibitor.
  • All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
  • Changes in the standard draping are at the exhibitor’s expense.
  • Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
  • Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

Fire Regulations:

  • Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films" 
    American, European, or another standard certification will NOT be sufficient.
  • If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 

Signs & Banners

  • All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee)ORDER HERE
  • All banner hanging must be done before the aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor.

Forklift Service

  • Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
  • The forklift is ONLY available during move in and out.
  • Unusually large or time-consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

Email Scams:
The Calgary Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION – NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) If you have questions or concerns, please Contact Us

Hotel Scams:
The Calgary Tattoo & Arts Festival has been targeted by companies claiming to be the official hotel. There is NO official hotel connected to the 2021 Calgary Tattoo & Arts Festival. 

Click on image to download

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All artists and exhibitors will be added to the Online Exhibitor list upon application confirmation. Web listings are updated once a week.  
Company Name and Website Link is added from the information on the application.

Please contact terra@albertatattooshows.com for any changes. 

Tickets are available for purchase online HERE.

Complimentary tickets are available for Artists and Vendors in additon to a save $5 promo code to share with friends and family. 

Artist Booths

1 Artist Booths: 3 complimentary tickets
2-3 Artist Booths: 6 complimentary tickets
4-5 Artist Booths: 8 complimentary tickets
6-7 Artist Booths: 10 complimentary tickets
8-9 Artist Booths: 12 complimentary tickets

Vendor Booths

10x6 / 10x10 booths: 3 complimentary tickets
10x20 booths: 6 complimentary tickets

Please email: lauren@bluefiish.com for your complimentary tickets.

Save $5 Promo Code

Special offer for clients, friends & family, save $5 with promo code: TATTOOYYC21

  • Adult Day Pass $25.00
  • Adult Weekend Pass (3 day): $50.00
  • Children 12 and under: Free

 

ARTIST INFO & GUIDELINES

Most supplies needed for tattooing procedures will be available at the show at no charge. Each artist will be supplied with an Eikon pack which contains most of the supplies needed to tattoo.

  • Each booth will have two chairs, a skirted front display table and a plastic-covered table from which to work and two garbage cans.
  • Due to health board rules, all tattoo artists must use the products supplied by the show.
  • Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.

Below is a list of things available at the show free of charge to make your packing much lighter:

  • Nitrile gloves
  • Clipcord covers
  • Machine bags
  • Bottle bags
  • Disposable squirt bottles
  • Paper towels
  • Disposable razors
  • Bandages
  • Tape
  • Ink caps
  • PurTect antibacterial petroleum product
  • Elastic bands
  • Sterile water for rinsing
  • Disposable aprons
  • Disinfectant surface wipes
  • Hand gel (for use during tattoo procedures and stencil removal)
  • Handwashing sinks
  • Stencil stuff (for stencil application)
  • PurKlenz (for skin cleansing & wash bottle soap)
  • Garbage cans & bags (you are responsible for emptying and changing)
  • Thermofax machines
  • Thermofax paper
  • Photocopiers
  • Light tables

We will be discontinuing our needle/tube station. With the request for so many different needle types and the increased use of cartridges, it makes it unpractical to continue. Please bring enough needles, tubes and or cartridges for your weekend at the show. There will be needles tubes and cartridges for sale by several tattoo vendors at the show.

We are an all disposable show.

There will be a complimentary ink station set up for all artists. Our ink station will have 2 sets of Eternal Ink, Dermaglo Ink and Silverback Black sets for each artist to use.  Ink is dispensed at the station on a paper plate, covered with a second plate and taken back to the booth for use. 

All show rules must be followed by attending artists regardless of personal opinions on tattoo procedures.

  • Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
  • Health board inspectors will give one warning to artists breaking rules and will shut down booths that do not comply.
  • Exhibitors are responsible for their own waste collection and removal.
  • All artists must wash hands at supplied sinks before and after tattoo procedures.
  • All artists must use supplied hand gels when de-gloving during tattoo procedures.
  • No eating or drinking in the booth area.
  • Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with you will be allowed to be used.
  • No smoking in the convention hall.
  • Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
  • Work areas and equipment must be wiped down with disinfectant between each client.
  • All needles must be single-use and 100% disposable (including bars).
  • All tubes must be disposable. There is no sterilization booth available at the show
  • No body piercing allowed at the show other than the one approved booth.
  • All tattooists must wear disposable aprons while working.
  • All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
  • No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
  • All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
  • Release forms must be filled out by each client at the ink station. Aftercare sheets will be given out to each client at the ink station also.
  • No tattooing anyone under the age of 18 years regardless of parental consent.
  • No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or bandaged.
  • Only registered and approved tattooists allowed to tattoo in the booths.
  • Digital portfolios are recommended to reduce material handling

ARTISTS MUST SUBMIT THE PERSONAL SERVICES FORM TO AHS.

Only fill out the first 2-sections of page 1. All other info has been submitted by the Show. 
Email to: Cal.Specialevents@albertahealthservices.ca

VENDOR FORMS

  • Alberta Health Vendor Notification Form must be submitted to Bluefiish Productions, lauren@bluefiish.com
  • Calgary Exhibition & Stampede Concessionaire Agreement must be submitted directly to the Calgary Stampede if sampling food products.
  • Food Trucks must submit a Food Truck Application a minimum 3 weeks prior to the Show. Any commerical cooking processes all odours, smoke, steam, or heat must be ventilated to the exterior of the building. 
  • If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

SHOW POLICIES

General Character and/or Company slights, abuse of any Alberta Bound Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please note The Calgary Tattoo & Arts Festival, Alberta Bound Productions and Bluefiish Productions accept no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. 

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

  • Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
  • Please note nudity is prohibited by the facility.
  • Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performs and staff. All cases are dealt with on a case-by-case basis. Limits can be violated deliberately, or through poor communication, misunderstandings, technical accidents, lack of knowledge, or/or lack of experience. If you experience or witness any sexual harassment, verbal/physical abuse, harassment or bullying, please contact Show Management. 

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