Delta Hotels, Calgary Downtown
209 - 4 Ave SE
Calgary, AB

$169 per Night

Book your group rate for Calgary Tattoo Arts Festival Room Block 2023

September 2023 Cut-off

BMO Centre, Calgary Stampede Park 
Hall BCD and Palaminos
Loading Dock tba

20 Roundup Way SW 
Calgary, AB  T2G 2W1 
Ph: (403) 261-0555

Download Calgary Stampede Park Map Here 

SHIPPING

Please ship all materials directly to the Show Facility address above, include:

• The Calgary Tattoo & Arts Festival
• Location
• Full Company Name
• Booth #
  

IMPORTANT
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)
All shipments must be scheduled through Voyage - please see Move-In/Move-Out section for more details.

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customs broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll-Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

Friday 
ADULT NIGHT 18+
4pm - Midnight

Saturday 
Early access 11am *VIP Admission*
General Admission 12pm
Show Close 11pm

Sunday 
Early access 11am *VIP Admission*
General Admission 12pm
Show Close 6pm

*NEW* Move-in & Move-out Loading Zone Access via Voyage Control

For vehicles only. If you do not need loading zone access, you are not required to book in the system. 
(ie: if you are parking and handbalming your gear in from the Exhibitor parking lot. If you plan to pull up to the overhead doors you MUST use the system below)

• Each vehicle entering the loading zone requires a booking for both Move-in and Move-out. 
• Return entries of the same vehicle require a booking for each entry. 
• All vehicles must depart after the booking has ended to allow access for upcoming exhibitors. 
• All vehicles parking at Calgary Stampede require a parking pass.

Voyage Booking coming soon
*information will be emailed to all exhibitors when it is available*

Voyage Control utlizes loading dock 21.
Booking instructions, reference code and map. 
Customer support: vcsupport@calgarystampede.com

PARKING MAP:

coming soon

• Every Artist and Vendor will receive exhibitor badges for admission to the Show. 
• Artists receive 1 per artist, Vendors receive 3 per booth.
  Staff working an Artist booth can use a vendor pass. 
• Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
• Badges will be provided at check-in during Move-in.
• Badges are required to gain access to the Show, and must be worn at all times. 
• Please have only one company/shop representative register and pick up your badges.
• Exhibitor Badges are for booth personnel ONLY
  (including booth helpers and assistants)

Electrical

**Electrical is included in all Artist booths.

Retail vendors: If power is required please order through the Calgary Stampede:
www.calgarystampede.com/eventorders

Artists and Vendors must make their own arrangements for the internet directly through the Calgary Stampede. They do have a pay to use hotspot onsite.

Parking
www.calgarystampede.com/eventorders

**Early Parking rate ends October 3, 2023

Calgary Stampede Exhibitor Services Terms and Conditions
Please take a moment to read the Calgary Stampede Terms and Conditions if ordering services. Thank you

 Ph. 403-261-0377   Email: eventservices@calgarystampede.com

The official Show contractor is responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour.

ARTISTS:  8ft front table, 6ft back table, chairs and supplies are included with your booth

• 1 artist - 1 8ft front table, 2 chairs
• 2 artist - 1 8ft front table, 2 chairs
• 3 artist - 2 8ft front tables, 3 chairs
• 4 artist - 3 8ft front tables, 4 chairs
• 5 artist - 3 8ft front tables, 5 chairs
• 6 artist - 4 8ft front tables, 6 chairs
• 7 artist - 5 8ft front tables, 7 chairs
• 8 artist - 6 8ft front tables, 8 chairs
• 9 artist - 7 8ft front tables, 9 chairs 
• 10 artist - 7 8ft front tables, 10 chairs

 VENDORS: 1 8ft table, 2 chairs

For additional requirements see the Equipment Order Form - Download Form HERE
Extra charges will apply to any on-site orders.

MASSAGE TABLES
There are a limited number of massage tables available.

To ensure you receive a table please rent in advance. Massage table rental can be found on the Equipment Order Form - Download HERE

Note: Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e: broken tables, brokes chairs etc.)

For additional requirements see the Equipment Order Form - HERE.
Extra charges will apply to any on-site orders.

Security

• Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
• Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
• While Show Management will take all reasonable security measures to safeguard small items, the removal of such items daily will minimize the possibility of loss from pilferage.

Insurance

Show Management, Calgary Tattoo & Arts Festival, Stampede Park, and the City of Calgary, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Show Mangement recommends all exhibitors and artists have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Show Management, the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service.  
NOTE: This is an official request. If proof of insurance is not supplied, Alberta Bound Productions & TLC Business Strategies will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

Booth Restrictions:

• Booths may reach a maximum of 8’ in height, and may not restrict sight lines (i.e. block) another exhibitor.
• All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
• Changes in the standard draping are at the exhibitor’s expense.
• Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
• Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

Fire Regulations:

• Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films" 
  American, European, or another standard certification will NOT be sufficient.
• If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 

Signs & Banners

• All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee). ORDER HERE
• All banner hanging must be done before the aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor.

Forklift Service

• Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
• The forklift is ONLY available during move in and out.
• Unusually large or time-consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

Email Scams:
The Calgary Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION – NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) If you have questions or concerns, please Contact Us

Hotel Scams:
The Calgary Tattoo & Arts Festival has been targeted by companies claiming to be the official hotel. The Delta Hotel, Calgary Downtown (info listed above) is our official Show Hotel.

The 2023 Calgary Tattoo & Arts Festival will the LARGEST Show in HISTORY!
With over 650 artists, 50 vendors and almost 200,000sq' of event space - be sure your customers and clients know you will be there!
#albertatattooshows.com

Help promote the Show on your social media!

All artists and exhibitors will be added to the WEBSITE upon application confirmation. Web listings are updated once a week.  
Shop and social link will be added from the information on the application.

Please contact terra@tlc-strategies.com for any changes. 

**Social Media listings will be added from images provided with your application OR from your social media links.
These listings are NOT guaranteed. 

We will do our best to include all artists. 

Tickets are available for purchase online.

Complimentary tickets are available for Artists and Vendors in additon to a save $5 promo code to share with friends and family. 

Artist Booths

1 Artist Booths: 3 complimentary tickets
2-3 Artist Booths: 6 complimentary tickets
4-5 Artist Booths: 8 complimentary tickets
6-7 Artist Booths: 10 complimentary tickets
8-9 Artist Booths: 12 complimentary tickets

Vendor Booths

10x6 / 10x10 booths: 3 complimentary tickets
10x20 booths: 6 complimentary tickets

Save $5 Promo Code

Special offer for clients, friends & family, save $5 with promo code: TATTOOYYC23
General Admission Saturday & Sunday and Weekend Passes Only

TICKET PURCHASE LINK

Most supplies needed for tattooing procedures will be available at the show at no charge. Each artist will be supplied with an Eikon pack which contains most of the supplies needed to tattoo.

• Each booth will have two chairs, a skirted front display table and a plastic-covered table from which to work and two garbage cans.
• Due to health board rules, all tattoo artists must use the products supplied by the show.
• Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.

Below is a list of things available at the show free of charge to make your packing much lighter:

• Nitrile gloves
• Clipcord covers
• Machine bags
• Bottle bags
• Disposable squirt bottles
• Paper towels
• Disposable razors
• Bandages
• Tape
• Ink caps
• PurTect antibacterial petroleum product
• Elastic bands
• Sterile water for rinsing
• Disposable aprons
• Disinfectant surface wipes
• Hand gel (for use during tattoo procedures and stencil removal)
• Handwashing sinks
• Stencil stuff (for stencil application)
• PurKlenz (for skin cleansing & wash bottle soap)
• Garbage cans & bags (you are responsible for emptying and changing)
• Thermofax machines
• Thermofax paper
• Photocopiers
• Light tables

Please bring enough needles, tubes and or cartridges for your weekend at the show. There will be needles tubes and cartridges for sale by several tattoo vendors at the show.

We are an all disposable show.

There will be a complimentary ink station set up for all artists. Our ink station will have 2 sets of Eternal Ink, Dermaglo Ink and Silverback Black sets for each artist to use.  Ink is dispensed at the station on a paper plate, covered with a second plate and taken back to the booth for use. 

Any artist tattooing at the Calgary Tattoo & Arts Festival, must fill out the below prior to the event. 
*you will not be permitted to tattoo until the below is completed*

ARTIST WAIVER & SHOW CONSENT

NEW THIS YEAR

• The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf. Any concerns please reach out to Steve direct: steve@calgarytattoos.com
  
  
• AHS Approvals will be done Friday prior to 4:30pm. 
  Anyone not approved will not be allowed to operate. 

All show rules must be followed by attending artists regardless of personal opinions on tattoo procedures.

• Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
• Health board inspectors will give one warning to artists breaking rules and will shut down booths that do not comply.
• Exhibitors are responsible for their own waste collection and removal.
• All artists must wash hands at supplied sinks before and after tattoo procedures.
• All artists must use supplied hand gels when de-gloving during tattoo procedures.
• No eating or drinking in the booth area.
• Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with you will be allowed to be used.
• No smoking in the convention hall.
• Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
• Work areas and equipment must be wiped down with disinfectant between each client.
• All needles must be single-use and 100% disposable (including bars).
• All tubes must be disposable. There is no sterilization booth available at the show
• No body piercing allowed at the show other than the approved booths.
• All tattooists must wear disposable aprons while working.
• All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
• No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
• No political banners, flags or signage.
• All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
• Release forms must be filled out by each client at the ink station. Clients will have either a wristband or sticker to indicate a waiver has been completed. Aftercare sheets will be given out to each client at the ink station also.
• No tattooing anyone under the age of 18 years regardless of parental consent.
• No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or bandaged.
• Only registered and approved tattooists allowed to tattoo in the booths.
• Digital portfolios are recommended to reduce material handling

• Alberta Health Vendor Notification 
• Calgary Exhibition & Stampede Concessionaire Agreement must be submitted directly to the Calgary Stampede if sampling food products.
• Food Trucks must submit a Food Truck Application a minimum 3 weeks prior to the Show. Any commerical cooking processes all odours, smoke, steam, or heat must be ventilated to the exterior of the building. 
• If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

NEW THIS YEAR:

The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf.
Any concerns please reach out to Steve direct: steve@calgarytattoos.com

 AHS Approvals will be done Friday prior to 4:30pm. 

Anyone not approved will not be allowed to operate. 

General Character and/or Company slights, abuse of any Alberta Bound Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please use your promo codes to send tickets prior to the event. 

Please visit our Entertainment page for details HERE

Please note The Calgary Tattoo & Arts Festival, Alberta Bound Productions and TLC Business Strategies accepts no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. 

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

• Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
• Please note nudity is prohibited by the facility.
• Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performers and staff.