EXHIBITOR KIT

If you have booked your booth space in the Calgary Tattoo & Arts Festival, this is the page for you.
Here you will find all the information needed to ensure you have a successful event. 

If you are interested in exhibiting but haven't booked your space, please visit the Apply Page for booking information and booth application. 

scroll down for all information!

 

ARTIST & EXHIBITOR INFORMATION

PARKING *IMPORTANT*

There is limited parking available at Stampede Park.

*See the construction road impact map here!

Stampede Park can be accessed via three main entrances:

1. Public entrance located at 25th Ave and 4th Street SE.
2. Public entrance located at Olympic Way and 14th Ave SE.
3. Trade and exhibitors entrance located at Olympic Way and 3rd Street on 14 Ave SE.

GENERAL

Delta Hotels, Calgary Downtown
209 - 4 Ave SE
Calgary, AB

$159 per Night

Calgary Tattoo Arts Festival Room Block

 

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BMO Centre, Calgary Stampede Park 
Hall BCD
Loading Dock 21

20 Roundup Way SW 
Calgary, AB  T2G 2W1 
Ph: (403) 261-0555

Download Calgary Stampede Park Map Here 

SHIPPING

Please ship all materials directly to the Show Facility address above, include:

IMPORTANT
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)
All shipments must be scheduled through Voyage - please see Move-In/Move-Out section for more details.

 

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customs broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll-Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

Friday October 14th 
ADULT NIGHT 18+

  • 4pm - Midnight

Saturday October 15th

  • Early access 11am *VIP Admission*
  • General Admission 12pm
  • Show Close 10pm

 Sunday October 17, 2021

  • Early access 11am *VIP Admission*
  • General Admission 12pm
  • Show Close 6pm

 

MOVE IN

Friday October 14th 9am - 4pm *Show opens at 4pm Friday!

  • Please use loading door #16
  • Children (under 16) are NOT PERMITTED on the Show Floor during Move-in or out as per Safety Regulations. 
  • Security guards will be posted
  • Exhibitors may enter the exhibit hall through the back loading door #16 2 hours prior to Show opening on regular event days. 

 

 

MOVE OUT

Sunday October 16th at Show Close. 6pm - Midnight

  • The Hall needs to be cleared out by 12 Midnight Sunday after the Show closes.
  • Product left behind is at the risk of the exhibitor and the facility may charge a handling/storage fee.
  • As of 12:01am any exhibit materials & skids left behind will not be the responsibility of Show Management
  • Early move out will NOT be tolerated: Removal or dismantling of exhibits or exhibit materials will not be permitted before Show Close at 6pm Sunday.

*NEW* Move-in & Move-out Loading Zone Access via Voyage Control

For vehicles only. If you do not need loading zone access, you are not required to book in the system. 
(ie: if you are parking and handbalming your gear in from the Exhibitor parking lot. If you plan to pull up to the overhead doors you MUST use the system below)

  • Each vehicle entering the loading zone requires a booking for both Move-in and Move-out. 
  • Return entries of the same vehicle require a booking for each entry. 
  • All vehicles must depart after the booking has ended to allow access for upcoming exhibitors. 
  • All vehicles parking at Calgary Stampede require a parking pass.

Voyage Booking HERE

Voyage Control utlizes loading dock 21.
Booking instructions, reference code and map. 
Customer support: vcsupport@calgarystampede.com

PARKING MAP:

 Construction_road_impacts.jpg

Hall D 

Booth #s:  1 to 20

Booth #s:  100 to 500

Hall BC

Booth #s:  18 to 23

Booth #s:  501 to 1330

  • Exhibitor Badges are generic, labelled with "Exhibitor" or "Artist", not company name, or individual name. 
  • Badges will be provided when you check-in at the Show Office desk, are required to gain access to the Show, and must be worn at all times. 
  • Please have only one company/shop representative register and pick up your badges.
  • Exhibitor Badges are for booth personnel ONLY

Electrical

**Electrical is included in all Artist Booths
Vendor: If power is required please order through the Calgary Stampede HERE

Internet

Artists and Vendors must make their own arrangements for the internet directly through the Calgary Stampede.
ORDER HERE
Ph. 403-261-0377   Email: eventservices@calgarystampede.com

Parking

Order parking HERE. Exhibitors may park in Lots #14 or 20.
Download Calgary Stampede Park map here 

Parking Detour Map:

Parking_Detour.jpg

Calgary Stampede Exhibitor Services Terms and Conditions
Please take a moment to read the Calgary Stampede Terms and Conditions if ording services. Thank you

 

The official Show contractor is responsible for: furniture rentals (tables, chairs etc), draping, and on-site labour.

  • ARTISTS: 1 8ft table and 1 6ft table, and 2 chairs - plus tattoo supplies are included with your booth
  • RETAIL: 1 8ft table, 2 chairs are included with your booth

For additional requirements see the Equipment Order Form - HERE.
Extra charges will apply to any on-site orders.

MASSAGE TABLES 
There are a limited number of massage tables available. To ensure you receive a table please rent in advance.

*ARTIST STOOLS & ARM RESTS ARE SOLD OUT*

 

Note: Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e: broken tables, brokes chairs etc.)

Security

  • Security guards will be on-site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
  • Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
  • While Show Management will take all reasonable security measures to safeguard small items, the removal of such items daily will minimize the possibility of loss from pilferage.

Insurance

Show Management, Calgary Tattoo & Arts Festival, Stampede Park, and the City of Calgary, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Show Mangement recommends all exhibitors have a $2,000,000 minimum in liability insurance and have proof of insurance. To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Albertabound Productions, the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service.  
NOTE: This is an official request. If proof of insurance is not supplied, Alberta Bound Productions & TLC Business Strategies will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

Booth Restrictions:

  • Booths may reach a maximum of 8’ in height, and may not restrict sight lines (i.e. block) another exhibitor.
  • All booths will be supplied with 8' high draping at the back and 3' hight on the sides.
  • Changes in the standard draping are at the exhibitor’s expense.
  • Nothing is to be pinned or stapled to the drape – “S” hooks are available from exhibitor check-in.
  • Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

Fire Regulations:

  • Any booth with a tent or canopy MUST have a permanently attached label indication conformance to CAN/ULC-S109, "Flame Tents of Flame-Resistant Fabrics and Films" 
    American, European, or another standard certification will NOT be sufficient.
  • If this is not provided, the fire marshal will have you remove your tent/canopy from the Show. 

Signs & Banners

  • All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee)ORDER HERE
  • All banner hanging must be done before the aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor.

Forklift Service

  • Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
  • The forklift is ONLY available during move in and out.
  • Unusually large or time-consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

Email Scams:
The Calgary Tattoo & Arts Festival has been targeted in the past by companies claiming to have access to the attendee list.

THIS IS FALSE INFORMATION – NOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) If you have questions or concerns, please Contact Us

Hotel Scams:
The Calgary Tattoo & Arts Festival has been targeted by companies claiming to be the official hotel. The Delta Hotel, Calgary Downtown (info listed above) is our official Show Hotel.

Promote your particpation!
Download one of the attached and use on your social media:

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All artists and exhibitors will be added to the Online Exhibitor list upon application confirmation. Web listings are updated once a week.  
Company Name and Website Link is added from the information on the application.

Please contact terra@albertatattooshows.com for any changes. 

Tickets are available for purchase online.

Complimentary tickets are available for Artists and Vendors in additon to a save $5 promo code to share with friends and family. 

Artist Booths

1 Artist Booths: 3 complimentary tickets
2-3 Artist Booths: 6 complimentary tickets
4-5 Artist Booths: 8 complimentary tickets
6-7 Artist Booths: 10 complimentary tickets
8-9 Artist Booths: 12 complimentary tickets

Vendor Booths

10x6 / 10x10 booths: 3 complimentary tickets
10x20 booths: 6 complimentary tickets

Save $5 Promo Code

Special offer for clients, friends & family, save $5 with promo code: TATTOOYYC22
General Admission Saturday & Sunday and Weekend Passes Only

TICKET PURCHASE LINK

 

ARTIST INFO & GUIDELINES

Most supplies needed for tattooing procedures will be available at the show at no charge. Each artist will be supplied with an Eikon pack which contains most of the supplies needed to tattoo.

  • Each booth will have two chairs, a skirted front display table and a plastic-covered table from which to work and two garbage cans.
  • Due to health board rules, all tattoo artists must use the products supplied by the show.
  • Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.

Below is a list of things available at the show free of charge to make your packing much lighter:

  • Nitrile gloves
  • Clipcord covers
  • Machine bags
  • Bottle bags
  • Disposable squirt bottles
  • Paper towels
  • Disposable razors
  • Bandages
  • Tape
  • Ink caps
  • PurTect antibacterial petroleum product
  • Elastic bands
  • Sterile water for rinsing
  • Disposable aprons
  • Disinfectant surface wipes
  • Hand gel (for use during tattoo procedures and stencil removal)
  • Handwashing sinks
  • Stencil stuff (for stencil application)
  • PurKlenz (for skin cleansing & wash bottle soap)
  • Garbage cans & bags (you are responsible for emptying and changing)
  • Thermofax machines
  • Thermofax paper
  • Photocopiers
  • Light tables

Please bring enough needles, tubes and or cartridges for your weekend at the show. There will be needles tubes and cartridges for sale by several tattoo vendors at the show.

We are an all disposable show.

There will be a complimentary ink station set up for all artists. Our ink station will have 2 sets of Eternal Ink, Dermaglo Ink and Silverback Black sets for each artist to use.  Ink is dispensed at the station on a paper plate, covered with a second plate and taken back to the booth for use. 

All show rules must be followed by attending artists regardless of personal opinions on tattoo procedures.

  • Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
  • Health board inspectors will give one warning to artists breaking rules and will shut down booths that do not comply.
  • Exhibitors are responsible for their own waste collection and removal.
  • All artists must wash hands at supplied sinks before and after tattoo procedures.
  • All artists must use supplied hand gels when de-gloving during tattoo procedures.
  • No eating or drinking in the booth area.
  • Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with you will be allowed to be used.
  • No smoking in the convention hall.
  • Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
  • Work areas and equipment must be wiped down with disinfectant between each client.
  • All needles must be single-use and 100% disposable (including bars).
  • All tubes must be disposable. There is no sterilization booth available at the show
  • No body piercing allowed at the show other than the approved booths.
  • All tattooists must wear disposable aprons while working.
  • All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
  • No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
  • No political banners, flags or signage.
  • All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
  • Release forms must be filled out by each client at the ink station. Aftercare sheets will be given out to each client at the ink station also.
  • No tattooing anyone under the age of 18 years regardless of parental consent.
  • No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or bandaged.
  • Only registered and approved tattooists allowed to tattoo in the booths.
  • Digital portfolios are recommended to reduce material handling

NEW THIS YEAR

  • The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf. Any concerns please reach out to Steve direct: steve@calgarytattoos.com

  • AHS Approvals will be done Friday prior to 4:30pm. 
    Anyone not approved will not be allowed to operate. 

VENDOR FORMS

  • Alberta Health Vendor Notification Form must be submitted to Bluefiish Productions, lauren@bluefiish.com
  • Calgary Exhibition & Stampede Concessionaire Agreement must be submitted directly to the Calgary Stampede if sampling food products.
  • Food Trucks must submit a Food Truck Application a minimum 3 weeks prior to the Show. Any commerical cooking processes all odours, smoke, steam, or heat must be ventilated to the exterior of the building. 
  • If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

NEW THIS YEAR:

The Tattoo & Arts Festival will be filling out all required Personal Services forms for Artists (including permanent makeup and piercing), and submitting them direct to AHS on your behalf.
Any concerns please reach out to Steve direct: steve@calgarytattoos.com

 AHS Approvals will be done Friday prior to 4:30pm. 

Anyone not approved will not be allowed to operate. 

 

SHOW POLICIES

General Character and/or Company slights, abuse of any Alberta Bound Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please use your promo codes to send tickets prior to the event. 

Please visit our Entertainment page for details HERE

 

Please note The Calgary Tattoo & Arts Festival, Alberta Bound Productions and TLC Business Strategies accepts no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

  • Alcohol is strictly not permitted at your booth. Any Exhibitor caught with outside liquor will be asked to leave the premises.
  • Please note nudity is prohibited by the facility.
  • Please ensure patrons are covered accordingly. 

Show Management is committed to creating a safe environment for all attendees, exhibitors, artists, performers and staff. 

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